Effective task management can be quite a challenge for many professionals and businesses, especially when dealing with complex assignments or a large volume of projects, each with its own specific requirements, deadlines and deliverables.
Luckily, advances in business technology have created a significant increase in the number and availability of task management solutions. It can, however, be challenging to know which tool to choose, and a user can quickly get bogged down by the number of options in front of them. To help, 11 professionals from Young Entrepreneur Council weigh in on the most effective tools and solutions they’ve used to get organized and explain what about those solutions helps them stay on track.
We’ve been using ActiveCollab for years and love the following features: project templates, task templates, time tracking, Gantt charts and client access. Our clients love the transparency because they can see exactly what we’re working on and we can even collaborate within the system with them. – Kevin Getch, Webfor
2. Apple Notes
I take advantage of Apple Notes. With proper organization, the Notes app is a nice complement to traditional project management solutions. It allows you to focus on what you need to do specifically, and it provides freedom and flexibility to brainstorm, create to-do lists and even share notes with other people. – Michael Fellows, Patriot Crew
I like using Asana because it helps me stay on track to complete my most important tasks. It also allows me to connect with my team on important projects and deadlines. Best of all, it’s cost-effective and a wonderful solution for any small business. – Kristin Kimberly Marquet, Marquet Media, LLC
ClickUp is pretty comprehensive as it includes everything from tasks to goals to prioritization and more. Plus, it’s a great tool for companies that are scaling. Specifically, I like the fact that I can view my task board, which is helpful in staying on track. – Andrew Schrage, Money Crashers Personal Finance
Evernote has been my go-to note app for so long because of its powerful features and easy-to-use interface. In seconds, I can open the app on my phone or desktop, type up a note and safely store it in my database. It saves me time and helps me keep my information in one place where I can organize it how I prefer. – Stephanie Wells, Formidable Forms
Kintone is a project and task management software that makes it easy to organize your to-do list. You can give out tasks one by one or assign them to employees en masse depending on your goals. It also comes with powerful integrations that add to your productivity and management capabilities. – Jared Atchison, WPForms
I’ve become a huge fan of Notion lately. For years, I’ve struggled to figure out a system that works for keeping all my businesses organized and my home life too. Notion is the first tool I’ve come across that feels like an all-in-one solution for me and just makes sense. It’s helped me approach 2021 feeling way more organized than ever before. – Sean Ogle, Location Rebel
I’m a big fan of OneNote. I use it to keep track of tasks and add notes as they come to mind. My favorite part about this application is that I’m able to move and combine lists and ideas, which makes it easier to manage both long- and short-term projects. – Chris Christoff, MonsterInsights
9. Roam Research
Roam Research has features unlike other popular note-taking apps. Its bidirectional link feature helps you track your thoughts over time. You can link content in one post to another. The tool automatically creates a bidirectional link from the second post to the first. Because of this, you can trace disparate information and connect them. You can also make to-do lists and projects. – Syed Balkhi, WPBeginner
I recommend Todoist. I love that I can have separate to-do lists for work, my personal life, meals, etc. and that I can have repeating tasks that happen every week. It’s a simple user experience and works well on mobile and desktop. – Kelsey Raymond, Influence & Co.
We use Trello in our organization and that has allowed us to be organized and manage projects. We use it for two purposes: as a standard operating procedure platform and as a project management tool. It allows us to assign team members, due dates and have checklists to ensure a smooth process for our clients’ projects. – Jean Ginzburg, JeanGinzburg.com
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